how to write a kenyan application letter

Best Sample Job Application Letter in Kenya Today

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By Michelle Wanjiku

A job application letter is the most important part of a job application. This is what you use to show the employer that you are uniquely qualified for the position you are applying for.

Having a well written job application letter is therefore paramount to you getting shortlisted for an interview.

Sadly most people overlook this important step and end up making mistakes that cost them the job in the end.

Here are some tips to help you as you write your job application letter.

1. Tailor make it

Most people think that they can use the same generic cover letter to apply for all the jobs. This is not true as every position is different and as such the cover letter should also be different.

2. Give relevant experience.

For example, when applying for a Finance position it is important that whatever experience you put in the job application letter be related to finance. There is no point I giving your sales experience unless the job description specifically asked for someone with sales experience.

Giving irrelevant experience takes up space and doesn’t really show that you are suited for the position.

3. Address the recipient

When drafting your job application letter it is important that you address it to the one who will receive it by their last name.

Make sure you find out who will get your job application letter and use their name in the salutation as opposed to dear sir/madam. This will show that you took the time to research and that you are truly interested in the position.

4. Make it short

There is no point in having a job application letter that is 2 pages long. The hiring managers do not have time to read through all this and as such your application will be thrown out. The trick is to keep it short and cover the important parts.

Here is a sample Job Application Letter for a Finance Position.

Michelle Wanjiku P.O Box 5555- 00100 Nairobi Email: [email protected] January 2016

The Human Resources Manager XYZ Company P.O. Box 8596-00100 Nairobi.

Dear Mrs. Wamaitha,

RE: APPLICATION FOR THE FINANCE POSITION

I am writing in relation to the above mentioned Finance position. As advertised, I possess experience in financial management and I am currently pursuing a Degree in Business Management, Finance Option.

Currently though, I am in- charge of Financial Management with ABC company where I am tasked with managing accounting books.

Additionally, I have served as an Accountant with GHF Ltd Clearing and Forwarding Company where I was in-charge of accurately updating the cash book and preparing bank and general ledger reconciliations, filling finance related documents and accounting records to ensure easy tracing and checking petty cash vouchers for proper authorization and acknowledgment of cash by recipients and ensuring proper posting of the same.

Over and above, my approach to my work goes beyond my job description, as I am always looking for ways to improve efficiency and reduce costs. I am well versed in leading teams and I have significant expertise in training and mentoring junior staff members.

I am looking forward to playing a vital role in financial decision-making and adding significant value to your company. I would also like to mention that I am looking forward to joining your organization and offer my contribution in its financial stability and development, thereby assisting in the growth of the organization within the market financially.

Thank you for your time and consideration.

Michelle Wanjiku

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 A Step-by-Step Guide on How to Write a Cover Letter in Kenya

• Modified On December 16, 2024
• 15 minutes read
• Home | Blog | Cover letter |  A Step-by-Step Guide on How to Write a Cover...

Learn how to write a cover letter in Kenya to boost your job application success.

Key Steps:  Start by addressing the hiring manager personally, introduce yourself and the position you’re applying for, and highlight your relevant skills and achievements.

Importance : Covering letters complement CVs by providing a more personal introduction and detailing how you can add value to the company.

Tools and Tips:  Use tools like  Grammarly  and  Hemingway  for proofreading. Consider using a cover letter template to guide your drafting process.

From Good to Great: Transform Your Kenyan Cover Letter Today

The key to landing your dream job is an outstanding cover letter, but most people don’t know that. Most people think a loaded CV or resume is enough to do the trick.

What they fail to realise is that a CV or resume only goes halfway. A cover letter then meets it halfway to create the magic.

After weeks of job-hunting, perfecting your resume, and preparing for interviews, you find that you must write a cover letter before calling it a day. Now you are staring at a blank page on your screen and wondering how to even begin.

We understand and we are here to tell you that writing a cover letter is not as hard as it seems. Yes, you could use  cover letter-generating AIs  to do the work. However, it doesn’t mean you can’t do it on your own.

In this article, we will show you an easy-to-follow and step-by-step approach to creating a  compelling cover  letter that aligns with hiring trends.

How to Write A Cover Letter in Kenya Professionally

Cover letters should be quick and tailored to the job market. Here are some quick tips for writing a great cover letter in Kenya:

Make it concise. Keep it to one page and around 250-350 words.

Address the letter correctly and use the hiring manager’s name when you can.

Introduce yourself and mention the position you’re applying for.

State where you found the advert and express your interest in the position.

The skills and experience you include must be relevant to the position and summarised.

Explain how you can contribute to the company and (briefly) discuss your  30-60-90-Day Plan  (optional).

Showcase your (relevant) accomplishments.

Proofread for typos or grammar errors (Use free  Grammarly  and  Hemingway  apps to improve readability).

You will find more details as you read the body article.

Key Takeaways

A cover letter is like a sales pitch or ad copy.

A cover letter completes your job application by showing who you are beyond the bullet points.

When writing a cover letter, you must make it concise and direct, address the letter correctly, introduce yourself, show relevant accomplishments, explain how you will add value, and proofread.

Anyone can write a good cover letter, whether you are a recent graduate, a young professional, or a mid-career professional.

Use a  template  when writing your cover letter for guidance.

Why A Cover Letter Is Important? Understanding the Cover Letter

A cover letter or job application letter is important because it is your sales pitch. It is your ad copy that helps recruiters gauge whether or not you are a good fit.

Like a sales pitch or ad copy, a cover letter tells recruiters who you are beyond the bullet points.

If you check the definition of a cover letter, you will find that it is a document that provides additional information about your skills, experiences, and accomplishments.

It is a document (you submit together with your CV) that introduces you by briefly summarising your professional background.

Your cover letter is meant to convince the recruiter that you are a good candidate worth interviewing. It adds focus to your CV and increases the chances of getting an interview.

Use a Proper Heading and Role Title

Your heading is the first thing employers see, so ensure it makes a good impression by making it professional and organised.

Start your heading with your full name, P.O. box number, city, postal code, and contact information (phone number and email address) at the top.

Write the date below your contact information.

Use a professional format to write the name of the hiring manager (if available), company name, P.O. box number, city, postal code, and email.

Jane Mwangi Finance Assistant +254 712 345678 [email protected] P.O. Box 12345 Nairobi, 00100 Kenya 23rd October 2024 Human Resource Manager ABC Company P.O. Box 67890 Nairobi, 00200 Kenya

Address it to a Person (The Hiring Manager Directly)

A personalised greeting makes your cover letter more genuine and thoughtful. Whenever possible, use the name of the hiring manager. You can find the hiring manager’s name by searching the company’s website or LinkedIn page.

Instead of saying sir/madam, send it to the recruiter directly. If you know the name, use it. For example, “Dear Mr Kamau.”

Avoid using a generic greeting like “Dear Hiring Manager,” or “Dear Hiring Team” if you don’t know the hiring manager’s name. In that case, don’t add a salutation. Move straight to the caption (e.g.,  C# Developer Vacancy (Ref #RT4758 )

Make Your Introduction Strong

Your introduction should grab the employer’s attention and explain why you’re a great fit in a matter of seconds. State why you are writing to them and mention where the job was advertised. This is your chance to make a memorable first impression.

For example:

When I came across the Sales Executive position at ABC Company on [specify job platform, e.g., Brighter Monday], I knew it was an excellent opportunity for someone like me who is passionate about driving sales and building client relationships.

Outline Relevant Experiences Only

This is the main body of your letter. Talk about your professional experience and skills as it relates to the position. Mention specific  achievements  that demonstrate your abilities.

Use metrics if possible. Quantifying your achievements makes them more impactful and adds more context. For instance, “Increased sales by 20% within six months.”

This part of your cover letter should be clear and relevant to the job requirements. Two or three paragraphs are enough to get your message across.

In my previous role at XYZ Ltd, I successfully managed a portfolio of 50+ clients and achieved a 95% client retention rate. My ability to connect with customers and understand their needs helped me exceed sales targets by 20% annually.

Explain Why You’re a Good Fit For The Organisation

Start by briefly stating why you’re excited to work for the organisation. Then, explain how your work experience, capabilities, and achievements make you a perfect fit for the company. Talk about how you can add value to the company’s goals.

To make this part solid, mention (specific) company values and goals and how they align with yours. This shows that you made the effort to understand the company.

An example:

I admire ABC Company’s dedication to sustainability and community support, values I share deeply. I am eager to bring my expertise in sales and customer service to your team and prioritise social responsibility.

Close with a Strong Conclusion

In your closing, be polite but confident. Briefly summarise your interest and invite the employer to contact you for an  interview .

Thank the hiring manager for their consideration and for taking the time to read through your application. Invite further conversation by mentioning that you look forward to discussing your application in an interview.

Your closing remark should be either “yours sincerely” or “yours faithfully”. Then place your signature and full name below.

Thank you for considering my application. I look forward to the opportunity to discuss how my experience and skills can benefit ABC Company. Please feel free to contact me at your convenience.

Yours sincerely,

[Signature]

Jane Mwangi

Watch this video for more tips on how to write good covering letters in Kenya in 2025:

Best Practices for Cover Letters

• Keep your cover letter concise and focused on the role. A cover letter should be at most one page and provide relevant information only.
• It should be clear and demonstrate your skills, attitude, and expertise for the role.
• Use a professional tone and format.
• Use specific examples to demonstrate your skills and experience.
• Highlight your achievements and qualifications.
• Use a professional closing (e.g., Kind regards) and sign your name.
• Include your contact information and a clear call to action, such as requesting an interview.
• Proofread your letter.

4 Sample Cover Letter Templates to Inspire Yours

Are you looking for templates to spark ideas and help you craft your standout cover letter? Here are four cover letter templates you can use.

Cover Letter Examples For Graduates and Young Professionals

For graduates and young professionals, here are sample cover letters to help you create a strong first impression.

Example 1 ( Download Word version – Free Cover Letter Example for Job Seekers in Kenya)

Why this cover letter stands out:

Rather than stressing hard skills and qualifications (which are outlined in the resume), Kipchirchir emphasises a genuine commitment to the clients served and the mission of this organisation. The letter closes with a P.S. that highlights even more value.

Example 2 ( Download Word version )

Key Strengths of This Cover Letter:

Kimani makes an immediate connection with Ms. Chebet by sharing his philosophy about website design—a business that greatly intersects with the job posting. The letter includes specific skills, certifications, and experiences that relate directly to the position as described in the advert.

Cover Letter Examples For Mid-Career Professionals)

Here’s how to write a powerful cover letter that highlights your experience, skills, and the unique value you bring as a mid-career professional.

Example 3 ( Download Word version )

What makes this cover letter exceptional:

Despite being relatively lengthy, this letter is well-designed to make it readable, and the relevant content is sure to engage the reader. The heading graphic is distinctive and perfect for a kindergarten teacher.

Example 4 ( Download Word version )

Reasons This Cover Letter Excels:

Ochieng’s cover letter is well-designed to reflect her professional experience and unique qualifications, effectively highlighting her skills and experiences relevant to the position she is applying for.

Finalising Your Job Application

Reiterate your interest in the position and mention your desire to discuss your application in more detail.

Thank the employer for considering your application and express your commitment to the role.

Mention your availability for an interview at your earliest convenience.

Make sure to proofread your cover letter and job application letter carefully before submitting.

Before you send your letter (E-note can be via email), ensure you include all the documents the advertiser requires.

If you’re using an E-note, create a fresh free account for your application purposes. Then paste your message in the email body and send.

Like this post?

My Last Advice :  Please,   Pay Closer Attention

We are finally at the finish line! Congratulations champion!

If you’ve come this far, you’re dead serious about changing the narrative in your favour. Hunting for jobs can feel like a game of chance, but with the knowledge from this article, it doesn’t have to be that way for you.

You’ve already done good work reading the tips outlined in this article. You only have to implement them right now. You cannot read this article and leave empty-handed. Start honing your cover letter game now, and recruiters will be knocking in no time.

We believe in you and we know the stuff you’re made of. So, go out there and show them!

FURTHER READING

HOW TO WRITE A CV

SPECIALIST INSIGHTS

Improve your CV by tailoring content and using a professional format. Include action words and quantifiable successes. Ensure it passes ATS checks with relevant keywords.

• Wendy Enelow and Louise Kursmark (2017).  Modernize Your Job Search Letters Get, Noticed… Get Hired . Emerald Career Publishing, USA.
• Opportunities For Young Kenyans (2024): How To Write A Job Application Letter In 2024

• Posted by Ita J John

How to Write a Cover Letter in South Africa: A Simple Step-by-Step Guide

The Ultimate Guide: How to Write a Cover Letter in Nigeria

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How To Write Job Application Letter Sample For Any Position

It has become increasingly necessary for job seekers to submit an application letter alongside their resume during the job application process . 

But why is this so important? 

First, attaching an application letter helps to set you apart from other applicants and research has shown that about half of recruiters reject job applications without application letters. 

So if you're currently job hunting and want to increase your chances of having your resume read and landing an interview, then you need to learn how to write the perfect job application letter. 

Now we understand that writing application letters every single time you're applying for a new post can be exhausting. Some of these job openings have a really short application window, leaving you with little to no time to craft out something good from scratch.  That is why we have created the perfect job application letter template for any position with a sample you can swipe in a minute. 

What Is An Application Letter?

An application letter is a document that can either be attached to your resume, sent in the body of an email or sent as a standalone document to a potential employer, with the sole purpose of expressing your interest in an open job position. 

A well-written application letter should give the reader a good reason why you should be called in for an interview and must also highlight key skills and qualifications that make you a great fit for the role being advertised.

Aside from showcasing your job-worthy qualifications, an application letter is a great way of showing your personality and familiarity with the company you're applying to. Feel free to mention your professional goals and aspirations and how they align with the company goals. 

What Is The Format Of A Job Application Letter?

When writing a job application letter, you are expected to follow a business letter format. There's also a slight difference when formatting depending on the medium through which it will be sent. 

Here are three easy steps on how to format a job application letter

Use a professional format- you must keep your application letter professional and precise. This means that your document must include single line spacing, one-inch margins and left alignment. Avoid using fancy fonts and stick to more traditional ones like Times New Roman, Arial or Calibri.  Your font size should be between 10 to 12 points and keep the letter one page long. 

Create the heading- use a formal business letter heading if you are submitting a hard copy application. This includes your name and contact information, the date, company name and address. Example of the header:

[Your name]

[Your City]

[Your phone number]

[ Your email address]

[Name of hiring manager]

[Title of hiring manager]

[Company name]

[Company address]

Including your contact information, makes it easy for the hiring manager to follow up with you regarding the job. 

The major difference between formatting a hardcopy application letter and an email is in the heading. For an email, you'll need to include a catchy subject line that clearly states your purpose for writing. This will determine if your email gets opened and is read. A simple email application subject line would be "Videographer - Michael Williams". And unlike in a hardcopy version where your contact information is written at the top of the letter, with email, you can place it below your signature.  

Address the letter to the hiring manager-  Find out the name of the person in charge and address the letter to this person using a common business greeting like Dear Mr/Mrs and their Last Name. If you don't know their gender and which pronouns to use, you can write your greeting as "Dear First and Last Name". And if you're unable to find their names, a simple "Dear Hiring manager will work just fine.

Best Tips For Writing An Application Letter

When writing an application letter, make sure to incorporate the following tips to increase the effectiveness of your letter.

1 . Always send an application letter 

You should always send an application letter with your resume for every job you're applying for unless the job ad specifically says not to send one. An application letter helps the employer to learn more about you than they would have from reading just your resume and it also sets you apart from other applicants.

2 . Use keywords

Most job postings will include skills and abilities that they expect candidates to possess. Review the job posting to find out these keywords and incorporate them into your application letter to show the employer that you're a good fit for the role.

3 . Emphasize your skills and abilities

While your resume contains information on your skills and qualifications, an application letter offers your more room to sell yourself as the best candidate for that position. Instead of just listing your skills and accomplishments, give specific examples of how you applied your skills and abilities to situations that benefited the organisation. 

For example  instead of saying "I managed website content for ABC for 2 years" you can say " I created a content calendar consisting of four SEO-optimized articles per week for ABC's website which saw a 50% increase in organic traffic within 3 months"

4. Keep it brief

While sharing your skills and accomplishments, don't forget to only mention the important stuff and keep it short. Your application letter should be a page long, so focus on mentioning only those things that relate to the position you're applying for.

5. Proofread the letter

Don't be in such a hurry to write and submit your application letter without proofreading and editing. Maintain your professional approach by making sure that your letter is error-free. Check for spelling mistakes, punctuations and proper spacing before you click the send button. 

What To Say In A Job Application Letter

If you find yourself struggling with what to say in your application letter, you're not alone. Here are the key things to mention in your application letter.

1 . Express your interest

In the first paragraph of your letter, you're expected to express your interest in the role being advertised. Make sure to convey your enthusiasm through your words. The hiring manager should be able to tell from the tone of the letter that you're excited about working with them and that this is not just another routine letter that you're sending to every other company.  

❌  "In response to your job ad for a Graphic designer, I would like to indicate my interest in the position" 

✔️ "As a lifelong enthusiast of ABC's marketing initiatives, I was thrilled to see your posting for the position of a Graphics designer in your marketing team".

2.  List your experience and qualifications

Right after you have shown interest in the job being advertised, mention your skills, experience and qualifications in a way that aligns with the company's mission and goals.  For example, if the role you're applying for is in the financial sector, you can emphasize how you have worked within the accounting department at your previous job.

3. Mention your best personality traits

While maintaining a professional approach,  don't forget to mention your best personality traits that show your potential employer that you're friendly and easy-going. If the job requires you to work with a team, you can explain how you value community spirit.

4. Express appreciation

Before your sign off your letter, remember to appreciate the hiring manager for taking out time to read what you have written. 

5. Close the letter

 Avoid focusing on how much you need the job and instead place emphasis on what you have to offer. Also, avoid repeating cliche phrases like " thanks for your time and consideration" instead close with a promise. A simple way to go about this is to tell the hiring manager that you're looking forward to an interview with them so you can discuss how your knowledge and experience can help them achieve the company's future goals. 

To sign off, instead of using "Sincerely" you can replace it with other synonyms like " Best regards", or "Respectfully yours".

6. Add a postscript

All of the above are must-haves in your application letter but this last one is optional. Adding a postscript is a special trick that some people use. The postscript P.S screams "important information that you cannot miss" it draws the reader's attention and leaves them wanting more, hence earning you at least a callback or an interview. You can use this to tell the hiring manager something impressive about your career and say that you'd like to share more details if they are interested. 

How To Send A Job Application Letter

There are three ways you can send your application letter, you either submit it through the company’s recruitment portal or via email or a hardcopy alongside your resume in an envelope to the physical address of the company.

Since most companies now digitize their application processes, sending a job application letter through email has become the most popular option. When sending via email, make sure to use a subject line that contains your name and the position you're applying for.

Job Application Letter  Template

Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, State

Phone Number

Email address

Employer's Contact Information (if you are submitting a hard copy. Not necessary for online applications)

City, state

Dear Mr/Ms Last Name or Dear Hiring manager (if you don't have the name of the person in charge)

Body of Application Letter

The body of your application letter is where you show your interest in the job, the position you're applying for, and mention solid reasons why the employer should grant you an interview. It should include about three to four paragraphs and not be more than one page long.

First Paragraph - mention where you saw the job posting, include the name of a mutual contact where applicable, and express your interest in the position

Middle Paragraph- this paragraph can be broken down into two, and for easy comprehension, you can use bullet points to state and explain your experiences and accomplishments.

Final Paragraph- thank the hiring manager for reviewing your letter and including follow-up information.

Sincerely, Best regards

Your Signature (for hardcopy)

Job Application Letter Example 

Cassandra Ejiro (if you are submitting a hard copy. Not necessary for online applications)

17 DLA Road

Asaba, Delta State

08145633323

[email protected]

21 July 2022 (if you are submitting a hard copy. Not necessary for online applications)

Hezekiah Obi

Human resource manager

Vienna Int'l Hotel

Warri, Delta State

Dear Mr Obi, 

I was thrilled when I came across your job ad for the post of a social media manager on MyJobMag and I decided to give it my best shot.

Looking at your company's ongoing project to launch new community bus terminals, it is obvious that a social media campaign would be a great way to create awareness for the brand, attract potential sponsors and connect with your customers at the grassroots level. I believe I have just what you need to bring this campaign to life.

I've worked as a content manager at New Media group where I had the responsibility of overseeing research, writing, editing and publishing of the company's blog posts. I was also in charge of handling three social media accounts, Facebook, Twitter and Instagram which I successfully grew to above 5000 active followers on each platform within 3 months of consistent posting. 

I also have:

Expertise in WordPress, Facebook and Instagram ads

Basic graphic design skills like creating simple picture graphics and slides best for Instagram posts

Feel free to reach out to me at your convenience to discuss your company's goals and needs in the coming year. You can reach me on 0912345678.

Best regards

Cassandra Ejiro

PS: I would love the opportunity to show you how I generated new customer leads from the comments section of the New Media Twitter handle in just a month, using my 30-day content creation calendar. 

Now that we know how to write an application letter, it is time to start applying for the right job vacancies in Kenya .

Staff Writer

48 comment(s).

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How to write an application letter for employment

An application letter also known as a cover letter is a document accompanied by the curriculum vitae when applying for a job. Your CV contains your skills, experience and education background in detail while your application letter for employment highlights the requirements you have for your desired job. This article will guide you on how to write an application letter for a job vacancy. Read on to know more.

Writing an application letter requires some skills. Everything has to be professional. Your potential employer will want to see your abilities and talents in your application letter before seeing what you can present. The first rule of writing an application letter is that it should be concise and to the point. Employers do not have time for long letters as they are probably vetting more candidates. Check out job application letter examples and writing tips below.

Steps to writing a good letter of employment

Best CV samples for fresh graduates in Kenya

• Prepare and organize your thoughts: Keep in mind that a lot of candidates are applying for the same position. Highlight the most useful or relevant skills and experiences. You need to understand what the employer is looking for and be in a position to convince him or her that you are fit for the job. Explain your qualifications and skills in such a way that the need of the employer will be met. With the ideas of what you want to write in mind, better still, written down; you can then proceed to the actual writing.
• Writing guide: This is a totally different write-up from a quick email to your friend or a thank you note to someone you appreciate. There are expectations from those who will receive your application. Meeting the bare minimum would mean better consideration of your case. You need to adhere to spacing, presentation and length guidelines if you want hiring managers to read your letter.
• Length: The length should not exceed a page
• Font: Have between 10 and 12 points in your font size so as to make your legible.
• Formatting and margins: The format and page margins of your letter matter too. Single space your letter with spaces between every paragraph. Align your text to the left if it is not the default setting. Use at least 1” margins and use a favorable font. Times New Roman, Calibri, and Arial are the most suitable MS Word fonts to use in your application letter for a job.

Complete guide to writing an effective appointment letter

READ ALSO: How to write articles in few easy steps

The format of an application letter

The following format should be used when writing an application letter:

This includes both your contact and that of your potential employer. The heading contains your name, postal address, the email, phone number, and the date beneath the contact information. The recipient's contact information includes the company name, the address, and their role. Add the reference just below the contact details.

READ ALSO: How to write a personal profile (with examples)

Introduction

The introduction of an application letter for a job should have a simple salutation such as Dear Mr. /Ms. which is followed by the person's last name. Do not be casual in your greetings. Avoid words like “Hey or hello” and use more professional terms. Only use “To Whom It May Concern” if you are unsure of the name or title person you are addressing. You can also use general salutations like “Dear Human Resources Manager” or “Dear Hiring Manager” if the contact person’s name has not been provided.

A step by step guide for writing an awesome attachment letter

This part contains the most weight in your application letter. Start by mentioning the job you want and where you heard the vacancy from. Next state your qualifications and convince your employer to be that you are the best guy for the job. Mention any accomplishments you have had in your career or how your skills saved a company you previously worked for in your application letter for a job vacancy. Employers love to hear about your achievements as they are assured that your addition to the company will make the firm more successful. Share every detail in your experience.

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In conclusion, be grateful to your potential employer for taking the time to hear you out and thank them for considering you. The conclusion is usually short, just three to four sentences.

Sign off with with a polite close like yours sincerely or yours faithfully. Complete the letter with your handwritten signature followed by your name, typed. Include your contact information as you end..

Different styles used to write letters

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Job application letter template

Job application letter sample

(Your contact information )

(Employer’s contacts information )

Dear Sir/Madam, (salutation)

Re: Application for the Sales Manager job

I would like to express my interest in the Sale Manager position that was posted on the Daily Magazine on 4th December 2018. My experience and skills are sufficient enough to meet the requirements of this job. (Indicate your interest in the job and from where you learned about it).

Working as a Sales Manager for MNP Company exposed me to very many activities that enhanced my experience in my line of work. I effectively managed the budgets for the company and solved customer complaints amicably for six years. (Talk about what you did in the past that enabled you to gain the skills).

Attached is my resume providing further details about me. Thank you for considering me. (Express gratitude).

How to write a verification of employment letter

(Signature)

Kate Williams

READ ALSO: How to write a term paper

There you have it. A step by step procedure of writing the best application letter for employment. Go ahead and apply for that job you saw advertised. Goodluck!

• How to write an official email
• How to write a concept paper for research
• How to write an article review
• How to write a personal statement
• How to write an expression of interest letter

Source: TUKO.co.ke

Venic Nyanchama (Lifestyle writer) Venic Nyanchama is an editor with more than three years of working experience in journalism. She has an educational background in Journalism and Media Studies from the University of Nairobi, having graduated in 2014. Venic has worked on different platforms, such as Rumour Juice and Yen.com.gh. Her content encompasses celebrity biographies, education, guides, fashion, and gaming. In 2023, Venic finished the AFP course on Digital Investigation Techniques and the Google News Initiative. You can reach her via [email protected].

How to Write A Cover Letter In 2024

• Interview Tips

Want to include a Cover Letter on that job application?

Here’s a step-by-step guide of how to complete a cover letter.

Also, what it should and shouldn’t entail.

A cover letter should be a single page letter that you include with your job application.

Thing is, you can always include one, unless the job advertisement clearly says you shouldn’t.

Always remember to keep it short because it should be a summary and not your autobiography.

1. Follow The Rules of Formal Business Letters:

Your cover letter should include:

1. Your name

2. Your phone number

3. Your email address

4. The date of the letter

5. The name of the hiring manager and their title

6. The name of the company you are applying to as well

2. Introduce yourself and the purpose of your letter. It can be as simple as:

Dear. Mr. Matayo,

I am writing to apply for the position of Sales Executive for City Bank as advertised on your website. I have 3 years of experience and believe my skills & experience are a good fit.

3. Review the Job Responsibilities & Qualification:

Truth is, most important requirements for a job opening are usually listed in the job description, or highlighted more than once.

What you do here is align your skills, competencies & qualification with the responsibilities.

Simple example

As a seasoned Sales Executive with over 3 years of experience, I am thrilled about the prospect of joining City Bank to contribute as a key member of the sales team. Throughout my career, I have demonstrated exceptional communication and negotiation skills, consistently exceeding sales targets. My ability to build and nurture client relationships, coupled with a deep understanding of market trends, positions me as a valuable asset to drive revenue growth at City Bank

Ensure you list as many skills and references as pertaining to the job as possible.

If you do not know how to structure them into a sentence, a short bullet list is fine. But make sure what you have listed corresponds to 90% of the job responsibilities.

4. Sell yourself:

You have to let them know why you are right for the job.

Don’t make the mistake of mentioning your skills and competencies without indicating why you are the best fit for the job.

As a dynamic Sales Executive, my proven track record in driving substantial revenue growth makes me the perfect fit for this role.

With a keen ability to build lasting client relationships and a passion for exceeding sales targets, I am confident in my capacity to contribute significantly to City Bank’s success.

I am inspired by City Bank’s mission, and I am eager to leverage my expertise in strategic sales, client acquisition, and market analysis to propel the company forward.

My achievements speak for themselves, including a remarkable 120% increase in company sales, equivalent to Ksh. 200M in Q2. Additionally, I played a pivotal role in training 32 employees on a new and effective company training model.

I am enthusiastic about the opportunity to bring my results-driven approach and dedication to excellence to City Bank, contributing to the continued success of the sales team and the overall growth of the organization.

5. Conclude your letter and ask them to contact you:

The conclusion can be as simple as:

If you are searching for a competent Sales Executive who has the drive to meet company goals effectively, we should speak. You may contact me at +25471234567890 or [email protected]

Here’s a Recap:

– Heading (Address and Who you are addressing to)

– Salutation

– Opening Paragraph (Who you are)

– 2nd Paragraph (Your skills and Qualifications.)

– 3rd Paragraph (Sell yourself and why you are a fit)

– Closing Paragraph (Ask them to contact you)

– Indicate any attachment.

What you shouldn’t have on a cover letter:

1. Spelling / Grammar Errors

2. Info Not Related to the Job

3. Negative Comments about your past/ current employer

4. Very long paragraphs

5. Wrong Name of the Contact Person

6. Qualifications You Don’t Have

7. Personal information

In many cases, your cover letter can actually make the difference between getting selected for an interview or not.

Hence, it is a good opportunity and avenue to sell your skills, competencies and qualifications to the hiring manager.

All the best.

 Icipe Hiring Business Support Officer I (Procurement Officer)

Optiven group hiring human resource assistant, press esc to close.

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How to Write an Effective Job Application Letter

When applying for a job, it is necessary to write a job application cover letter. This cover letter will accompany the CV. Its main aim is to enable your CV to be read rather than just being pushed aside. With many large organisations receiving vast quantities of CVs, it is necessary to provide as much help as possible to ensure that your CV is read. A well written job application cover letter will explain what job you are applying for and why. It will detail some of the salient points in the CV to provide an introduction into the CV itself.

Job application cover letter basics

The job application letter format should be short and succinct. It may possibly contain four or five paragraphs which could be structured as below:

• Opening paragraph:   The opening paragraph is an introduction. It will state which job you are applying for and possibly where you saw any job advertisement. It may also state that the CV is enclosed.
• Second paragraph:   This section of the job application cover letter can be used to explain why you are applying detailing what particular experience skills or reasons you have that would make you suitable for the job.
• Third paragraph:   This paragraph can be used to explain why you would be of particular value to the company, and give them a reason for taking your application further.
• Closing paragraph:   This section can be used to state when you would be available to be contacted and interviewed, detailing any times when you may not be available.

As part of the standard letter format, your address should be at the top right hand corner of the letter. It may also be necessary to include a relevant telephone number here. This format for a job application cover letter is only one suggestion. It can be formatted as required according to the particular situation.

Job application letter hints and tips

There are several useful hints and tips about writing a job application cover letter. Most of them are very straightforward. However, one of the most useful ideas is to put yourself in the place of the person receiving the letter and asking whether it would be useful. For example receiving a job application or CV with no covering letter would imply the person did not really care, or know how to apply. Similarly receiving a job application cover letter that is well thought out and well presented will enhance and prospects of being successful at the job interview. Some simple pointers, hints and tips are given below:

• Don’t make the letter too long:   The letter is meant to be eye catching, so don’t re-iterate the CV. Keep the letter succinct.
• Avoid flowery language:   Again the letter is meant to concise and to the point. Flowery language will seem out of place.
• Tailor the letter to the job and company:   It is worth making sure the letter is not seen as a “round robin” sent out to many people and companies. If it is tailored to the company it will show professionalism.
• Check spelling:   Don’t rely on the spell checker. Read the letter over very carefully for spelling and grammatical errors. Even get someone else to check it through as they will see it with different eyes and may have some helpful suggestions.
• Email and snail mail:   Even if a CV is sent in by email, a covering note in the email should contain many of the basics of a paper letter, but obviously within the general email format.
• Use good quality paper:   While not spending out specially for any paper, the letter should be produced on good quality office paper. It obviously must never be lined even if submitting a handwritten letter.
• Typed / computer generated not hand written:   It is normally expected that unless a handwritten letter is specifically requested, the letter should be typed or more usually these days generated on a computer. The font chosen should normally be fairly formal in nature.

READ: How to Stand out During Your Next Job Interview

Sample application letter format.

When writing a traditional (paper) letter, it is still necessary to adopt the standard format used for letters. Although this can vary from time to time, a standard format for one is shown below:

This is a fairly standard letter layout. It can obviously be tailored to meet the individual situation, but generally this format is often used. There are a couple of points or protocol that are worth noting:

• Use of Yours sincerely, and Yours faithfully:   It is normal that the ending “Yours sincerely” is used when the letter is addressed to a particular person by name, i.e. if the letter started with “Dear Mr Bloggs”, then the ending would use “Yours sincerely”. When using a generic addressee, i.e. “Dear Sir” or “Dear Madam”, then “Yours faithfully” should be used.
• Use of Mr and Esquire:   In general it is possible to use either “Mr Bloggs” or “F Bloggs Esquire” but never use both together, i.e. “Mr F Bloggs Esquire” should never be used.

Although life is les formal these days, addressing the letter in the correct way shows a professional attitude, and someone who is more likely to be able to handle themselves properly if they need to represent the company on business.

READ: How To Use LinkedIn for Job Searching

Having a professional looking job application cover letter can greatly help in getting the accompanying CV or resume viewed by the right people. If the job application cover letter looks professional then those processing any job applications will be more likely to take it seriously. With many companies receiving literally thousands or applications, the overall package of information received by them has to look good and it must stand out from the others. Having a properly composed and set out accompanying letter is part of this.

Adopted from: Electronic Notes

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I would like to work as a professional barista at campus biz.i need to work as barista so that I can gain much experience in my work

I would like to work as a waitress am very hard working talented and highly skilled

High skilled in accounts

I have experience in IT, interested in the Data Analysis field and would like to work with the IT team to obtain more work experience in my field.

I have experience on corporate affairs ,customer managementand online manager I would like to work at campus biz

i am bsc mathematics graduate i would like to work at campus biz

how to answer the question why you

Why you is basically asking why they should hire you and no one else. Here you explain how you’re best suited to perform the role you are applying for. Do you meet the requirement? If yes, explain/show how. Example the want someone with a degree in procurement and 2 years experience in, say, inventory management, you response should read something like:

“I am a Procurement and Supply Chain management graduate from the University of Nairobi with over 2 years experience in procurement and logistics management. As you will in my CV, in my recent role as a Logistics Assistant at ABC company, I was tasked with receiving and dispatching daily warehouse deliveries and generating weekily reports on inventory at hand…”

It should not stop on just the requirements, go through the role responsibilities and find any that you have handled before and describe the same.

Hope this helps!

i have experience in admin but a hr. profession how do i align myself to fit in as an experienced admin during application?

I’m assuming you were an HR admin and if not, then just mentioning experience in admin is a bit vague, was it in Finance? Or any other department…? Thing about aligning your experience and qualifications is you need to have some clarity on what exactly you want in your next role, once you have that, then you can focus solely on roles that match your profile. Once you’re in such a position then it becomes easier to match a job description and requirements to your profile (education, experience, certification, etc…) when coming up with a cover letter.

Hopes this helps…

Very helpful.

I can work as secretary at campus Biz,need to work as secretary so that I have work experience in my field

Wanna work as Human Resource practitioner at Campus Biz . Need to work as HR so that I will gonna have a vast of work experience in my field.

Hi Ali, sorry for the late response, send your cover letter to recruitment(@)campusbiz.co.ke and we’ll be in touch.

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